HVAC Coordinator

Job Title: HVAC Coordinator

Job Summary: The HVAC Coordinator plays a vital role in ensuring the efficient operation of heating, ventilation, and air conditioning systems within an organization. They are responsible for coordinating HVAC projects, scheduling maintenance and repairs, managing equipment, and ensuring compliance with safety and environmental regulations.

Key Responsibilities:

  1. Project Coordination:
    • Plan and coordinate the installation of HVAC systems in new construction projects or renovations.
    • Collaborate with contractors, architects, and engineers to ensure HVAC installations meet design and performance specifications.
    • Oversee project timelines, budgets, and quality standards.
  2. Maintenance and Repairs Coordination:
    • Schedule and coordinate routine maintenance of HVAC systems to ensure optimal performance.
    • Coordinate repairs and replacements of HVAC components as needed.
    • Allocate resources and assign tasks to HVAC technicians and contractors.
  3. Equipment Management:
    • Maintain an inventory of HVAC equipment, tools, and spare parts.
    • Ensure proper storage, organization, and availability of necessary supplies and materials.
    • Track equipment performance and recommend upgrades or replacements.
  4. Compliance and Regulations:
    • Ensure compliance with environmental regulations and safety standards, particularly in handling refrigerants.
    • Keep up-to-date with industry regulations and requirements.
    • Maintain accurate records and documentation related to compliance.
  5. Budget Management:
    • Assist in developing and managing the HVAC department’s budget, including cost forecasting and expenditure tracking.
    • Identify cost-saving opportunities and efficiencies in HVAC operations.
  6. Vendor and Contractor Relationships:
    • Maintain relationships with HVAC equipment suppliers, service providers, and contractors.
    • Negotiate contracts, pricing, and service agreements.
    • Monitor vendor and contractor performance.
  7. Reporting:
    • Generate reports on HVAC system performance, maintenance activities, and budget expenditures.
    • Provide updates and recommendations to upper management regarding HVAC operations.

Qualifications and Requirements:

  • High school diploma or equivalent; associate’s degree or certification in HVAC-related field preferred.
  • Proven experience in HVAC system coordination or related roles.
  • Knowledge of HVAC systems, components, and industry best practices.
  • Strong project management and organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in budget management and cost control.
  • Understanding of safety and environmental regulations.
  • Ability to analyze data, generate reports, and make recommendations.

Working Conditions:

  • Typically full-time position with flexibility for occasional evenings and weekends, especially during project coordination and emergency repairs.
  • Office and on-site work, including exposure to various environmental conditions.

Salary and Benefits: Specify the compensation and benefits package, which may vary based on location and employer.

Application Process: Explain how candidates should apply for the position and provide contact information for inquiries.

Equal Opportunity Statement: Include a statement about the organization’s commitment to diversity and equal employment opportunities.

Deadline: Specify the application deadline or mention if the position will remain open until filled.

This HVAC Coordinator job description provides a comprehensive overview of the role’s responsibilities and requirements, helping candidates and employers understand the expectations.